Approved by the: Student Senate - March 6, 2014
Administration - no action required*
Board of Regents - no action required

* The University administration supports the Resolution on Preferred Name passed by the Student Senate. Use of students’ preferred name in the classroom and on campus is essential to a safe, inclusive environment at the University of Minnesota, and resources should be dedicated to ensuring preferred name appears on class lists and grade rosters in the student system. The Name Change Request form will continue to serve as a way for student to request a change in their legal name, which will then be updated in the University’s student record database. Preferred name can be created/changed through the One Stop “Personal Information” Quick Link.

Resolution on Preferred Name Policies

Whereas, The University of Minnesota policy on equity, diversity, equal opportunity and affirmative action states it shall "provide equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression"; and

Whereas, The policy further states that the University shall "promote and support equity and diversity through its academic programs, its employment policies and practices, its delivery of services, and purchase of goods, materials, and services for its programs and facilities from businesses of the diverse communities it serves"; and

Whereas, The current "Name Change Request" form and policy implementation does not reflect equity and diversity for University students who have a preferred name; and

Whereas, The current "Name Change Request" form only allows a name change when an individual's legal name has also been changed on their Social Security or passport/Visa; and

Whereas, The University of Minnesota "Name Change Request" form does not always consistently change a student's name on reflected on class rosters, Gmail, OneStop, and UMN databases accessed by different student resource groups; and

Whereas, Students encounter situations in which their birth or legal name is verbalized, rather than their changed/preferred name; and

Whereas, In places where a student's legal/birth name is recorded, there is no indication of a changed/preferred name; and

Whereas, This is problematic for large populations of international and multicultural students and students of the LGBTQ community for whom names are an issue of their identity/identities; therefore be it

Resolved, That the Student Senate urges the University to ensure that the name change record is updated on all University of Minnesota databases and class rosters; and be it further

Resolved, That the Student Senate urges that by Fall 2014, all University of Minnesota students have the option of listing their preferred name in the University-wide databases so that the preferred name is listed along with the legal/original name; and be it further

Resolved, That the Student Senate urges that by Fall 2014, University staff and administration policy will clearly state that when students' names are being verbalized out loud, particularly in class-settings, that the preferred name be used; and be it further that

Resolved, That the Student Senate urges that by Fall 2014, students be made well-aware that their listed preferred name will be the name being used in all cases of their names being verbalized.

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